A Minute Secretary is responsible for recording, drafting, and distributing accurate records of meetings, focusing on decisions made and action points. This role involves preparing agendas with the chair, maintaining meeting records, ensuring confidentiality, and providing a concise, objective, and timely record of discussions. They act as the guardian of the meeting process.

• Pre-meeting: Assisting with the agenda, gathering reports, and ensuring documents are sent out to members.
• During the meeting: Taking detailed notes on discussions, key decisions, and specifically recording agreed-upon action points and who is responsible for them.
• Post-meeting: Promptly drafting minutes, seeking approval from the chair, and distributing the final version to members.
• Record Keeping: Maintaining an organized file of all past minutes and official documentation.